Vivid Pulse prints staff, school and membership cards at our digital printing factory in Seri Kembangan, Selangor, serving Kuala Lumpur and nearby areas. Standard cards are 54 × 86 mm, 0.76 mm PVC with a gloss surface and single-sided or double-sided colour printing.
Order from 20 cards per design, or 20 cards across personalised records using one base template. Send artwork and per-card data for a batch quotation. This product covers PVC card printing, excluding electronic card functions and access-system setup.
Specifications and quotation
| Size, material and surface | 54 × 86 mm, 0.76 mm PVC, standard gloss surface. Matt/special surfaces are quoted separately. Match the holder and final template. |
|---|---|
| Printed sides | Single-sided or double-sided colour, priced by configuration. Identify front/back artwork, orientation and record pairing. |
| Punching and accessories | Optional punching is priced separately. Hole shape/position/orientation follow the agreed holder/template. Holders, lanyards and assembly depend on stock/specification and are additional. |
| Minimum quantity | 20 finished cards per uniform design. One base template with variable names/numbers/photos: 20 across the order, not 20 per person. Different base designs or department layouts normally require 20 each; combined tier pricing is assessed separately. |
| Physical sample | A paid one-card sample is available separately from the batch. Agree its price and whether the sample fee can be credited to a later batch in advance. |
| Personalised fields | Names, job titles, departments, photographs, serial numbers, barcodes and QR codes. Photos, QR codes and extra fields require an agreed layout, generation method and data-work charge; they are not automatically in the base price. |
| Data and photographs | XLSX or UTF-8 CSV, one row per card with unique record ID and base-layout reference. JPG/PNG photos use the same ID as filename. Record order, photos and front/back versions must match. |
| Artwork and tolerances | Use the agreed card template. Unless it differs: 3 mm bleed, 3 mm trim-edge safety and ≥5 mm clearance from the final hole edge. Reference size tolerance ±0.5 mm; hole position ±1 mm, measured from the template hole centre relative to card edges, subject to the confirmed production specification. General file/colour requirements are in the order policy. |
| Pricing and quotations | Quoted as a batch total per design and quantity, with the equivalent per-card price. Sides, versions, punching, variable fields and data work are itemised; physical samples are separate. General quotation, tax and payment terms are in the order policy. |
| Production | Standard 3–5 working days: stock 0.76 mm cards, one base design, ≤500 cards, no additional sample/special processing. Complex photos/data, punching or multiple layouts: 5–7 working days or agreed schedule. Rush 1–3 working days requires capacity, fee and specific completion-time acceptance; transport is additional. |
| Electronic functions | This product excludes RFID/NFC electronics, magnetic-stripe/chip writing and access-control installation/commissioning. Any separately accepted electronic-card work requires its own scope, compatibility checks, quotation and schedule. |
| Care | Wipe gently with a soft, slightly damp cloth, then dry. Specific water-resistance claims depend on the card and print surface. No general promise of prolonged immersion, alcohol/solvent resistance, heat resistance or outdoor weathering. |
How to order
- Send intended use, quantity per base design, printed sides, holder requirements, punching and accessories.
- Provide labelled front/back artwork and XLSX/UTF-8 CSV records. Match JPG/PNG photos by unique ID; check fields, record totals and missing information.
- Check the base layout and representative records, then every card in the complete proof PDF. Agree batch price, data work, samples, taxes and delivery.
- Approve artwork and all record/photo pairing. Complete full payment and required information unless otherwise agreed in writing; confirm the working-day schedule and wait for collection/dispatch notice.
Quotation, artwork and delivery arrangements
Quotations and additional charges
These arrangements apply to new orders. Orders already accepted remain subject to their agreed terms. Prices are normally shown in Malaysian ringgit (RM). A calculator total applies to the selected size, material, quantity, printed sides and finishing. Standard configurations may be submitted online; orders proceed after the material, files and delivery arrangements have been checked and the order has been accepted. Submitting an order or receiving an automatic notification does not by itself mean the order has been accepted.
Manual quotations are valid for 7 calendar days unless the quotation states another validity period. If no validity period is shown, check that the quotation is still valid before ordering. Prices for accepted orders will not be increased unilaterally. Custom sizes, mixed designs, per-card data and special finishing require a final quotation.
The base quotation includes one basic technical file check. Orders requiring layout or custom production include the first electronic proof and one minor proof adjustment before approval. Direct document printing follows the final-PDF and print-parameter approval process described below. Original design, substantial changes, redrawing, data cleaning and physical samples are quoted separately.
The business-card design service includes one initial design and a total of two rounds of minor text or position adjustments. This is the total revision allowance for that service; the one minor proof adjustment above is not added to it. A new concept, a different style or a substantial redesign requires a separate quotation. Additional employee versions are priced as agreed.
Delivery, design or file-processing work outside the included scope, physical samples and urgent production are quoted separately. The checkout or formal quotation states whether applicable taxes are included and the amount charged. Any additional charge is explained and agreed before the additional work proceeds.
When production time starts
Unless otherwise expressly agreed in writing, production time starts only after full payment has been received and verified, usable final files have been received, the customer has approved the final artwork, and all other information required for the order is complete. Payment or order submission alone does not mean production has started. Deposits, instalments and approved corporate credit terms follow a separate written agreement.
PVC orders with per-card data also require approval of the data-to-layout mapping and, where relevant, the matching of photographs to records. Once all conditions are met, the first production working day is determined by the cutoff rules below. Sample production and time spent waiting for customer approval are separate from the bulk-production period.
Working days, cutoff and urgent orders
Production working days are Monday to Friday. Saturdays, Sundays and applicable Malaysian or Selangor public holidays are excluded; special opening days or changes are announced separately. All times use Malaysia Time, MYT (UTC+8).
The daily cutoff is 12:00 noon. If all production-start conditions are completed at or before 12:00 noon on a production working day, that day counts as production day 1. Conditions completed after 12:00 noon or on a non-working day start counting from the next production working day.
Urgent orders require confirmation of materials, print-ready files, available capacity, any extra charge and a specific completion time. Production is arranged after the customer accepts those arrangements. Same-day or 1-working-day completion applies only to an urgent order that has been expressly accepted with that completion time.
Collection and delivery
Collection is by appointment at No. 6, Jalan 6/2B, Taman Industri Selesa Jaya, 43300 Seri Kembangan, Selangor, Malaysia. Collection hours are Monday to Friday, 9:00–18:00, excluding public holidays and special closures. Please wait for the ready-for-collection notification by WhatsApp, telephone or email before visiting, and provide your order number when collecting. After-hours or weekend collection requires separate confirmation.
Delivery is arranged primarily for Kuala Lumpur and Selangor. Other Malaysian destinations are checked against the delivery address and carrier coverage. Same-city delivery may use an on-demand service; other destinations use trackable courier services. The delivery charge depends on postcode, distance, actual or volumetric weight, parcel count and the selected service. Delivery is not automatically free, and no single carrier is assumed for every order.
Production completion means printing, finishing, checking and packing are complete. Carrier handover means the parcel has actually been transferred to the delivery service. Customer receipt depends on the destination and delivery service. These milestones are confirmed separately: production days do not include transport time.
Artwork and print tolerances
A print-ready PDF prepared at the finished size is preferred. AI, PSD, JPG and PNG files can be checked for suitability; complex layouts and variable data require a separate check. Prepare artwork in CMYK with bitmap images at 300 dpi at the finished size, embed or outline fonts, and embed linked images. Confirm the converted result when using RGB, spot colours or special effects.
Unless the product-specific template states otherwise, allow 3 mm bleed on every side and keep text and important content at least 3 mm inside the finished cut edge. Extend full-bleed backgrounds to the bleed edge and keep cutting paths and guides separate from printable artwork. Cutting paths, hole positions, spines and binding margins follow the final template.
The general cutting and front-to-back registration tolerance is ±1 mm. Product-specific tolerances and templates take precedence, including those for PVC cards. A screen image or electronic proof is not an exact colour standard. For strict brand-colour requirements, confirm the material and a physical sample first; a universal colour-difference value or zero colour variation is not promised.
Proof approval, samples and changes
The customer checks and approves the final text, numbers, names, images, layout, dimensions, bleed and finishing requirements. Unless proofreading has been expressly agreed by both parties, a basic technical file check does not include proofreading or correction of the customer's content.
Layout and custom-print orders receive an electronic PDF proof. Direct document-print orders are approved against the final PDF, print settings and page list; a separate proof is supplied where rearrangement or a cover requires it. Final approval must identify the final version through the agreed communication channel.
Physical samples are quoted separately according to the material and finishing that can be produced. Sample production and time spent waiting for customer approval are not included in the bulk-production period.
Tell us promptly if a change is needed. After approval, changes to wording, data or layout are checked against the production stage, and any added charge or revised schedule is explained before proceeding. Some changes may no longer be possible once production has started. Errors in customer-approved content and errors caused by our layout or production work are handled separately. We will investigate and address errors caused by our work; correcting those errors does not use the customer's paid revision allowance. The included scope and any additional charges follow the quotation arrangements above.
Send your base designs, quantities and per-card data requirements for a batch quotation.
